Imagine you possess twelve websites, each with its own domain, hosting, and ftp. The question arises: How can you maintain a comprehensive record of these projects to ensure nothing gets lost and everything remains easily accessible? You need an efficient system that allows for quick retrieval of information such as domain renewal dates, passwords, and any other relevant details.

This system should be accessible not only on your computer but also on your phone while you are on the go. Trello, a popular project management tool, may no longer be suitable for this purpose. Similarly, using Excel can be cumbersome and may not provide the desired level of convenience.

For this case, Notion is a great tool that can be easily customized to meet your needs. You can utilize its ready-made templates, such as "Engineering → Docs / Engineering Wiki," which can save you time and effort.

To organize your projects effectively, create a separate page for each project and establish a standardized template that includes usernames, passwords, and other accompanying information. This way, you can easily access the information you need from any device and avoid feeling overwhelmed, especially when dealing with multiple projects.

Notion provides a user-friendly interface and seamless integration across devices, making it a reliable solution for project management and organization. With its versatility and ability to adapt to various workflows, Notion can greatly enhance your productivity and efficiency.

I utilize includeHTML, which contains the initial HTML from the shortcut, locally accessed through file:/// format. In this file, everything is organized in JSON format and I examine all the information present there. Additionally, JavaScript automatically monitors the domain renewal period.

Within a SINGLE interface, all the links, including those leading to folders and repositories, are conveniently stored.

To acquire certain data, I make use of fetch() function to retrieve information from various service sites.

Moreover, it is possible to set up a web server along with a VPN in order to access the same functionalities on mobile phones, even when outside the office environment.

Hello, I started using Microsoft's OneNote around the same time. It offers various notebooks and it perfectly suits my needs. Initially, I was also confused and lost some records. I had to deal with hosting, FTP, and transferring the domain to another place. I even had issues with my email from Yandex, for instance. I once created a website and completely forgot about it. Then, a year later, I received an email asking for my login and password for the domain. I had to search through my correspondence to find the information.

However, with OneNote, everything became organized. It is available by default on Windows and also has a web version. This means that I always have access to up-to-date information, even on my phone.

Overall, OneNote has been a game-changer for me, simplifying the way I manage my digital records and ensuring I can access them anytime, anywhere.

There are several options you can consider to maintain a comprehensive record of your twelve websites and ensure easy accessibility. Here are a few suggestions:

1. Password Manager: Use a password manager like LastPass or 1Password to securely store and organize your login credentials for each website. These tools also offer features like notes and attachments, allowing you to store additional information such as domain renewal dates and relevant details.

2. Cloud-based Storage: Utilize cloud storage services like Google Drive, Dropbox, or OneDrive to create a dedicated folder for each website. Within these folders, you can store files, dоcuments, and spreadsheets containing information like domain details, hosting information, renewal dates, and other relevant data. This way, you can access these records from any device with an internet connection.

3. Project Management Tools: Explore project management tools like Asana or Monday.com that provide customizable task management features. You can create a separate project or board for each website and easily track details, deadlines, and associated files. These tools often have mobile apps, enabling you to access and update the information while on the go.

4. Dedicated Website Maintenance Software: Consider using specialized website maintenance software like ManageWP or MainWP. These tools allow you to manage multiple websites from a single dashboard, making it easier to keep track of important information and perform routine tasks like updates and backups.

5. Spreadsheet Applications: Although you mentioned that using Excel can be cumbersome, you might consider using online spreadsheet applications like Google Sheets. They offer the convenience of access from any device, collaboration features, and the ability to customize columns and formulas as per your specific requirements.

6. Wiki or dоcumentation Tool: Consider using a wiki or dоcumentation tool like Confluence or Notion. These tools allow you to create organized and interconnected pages for each website, where you can dоcument all relevant information, including domain details, hosting information, passwords, and any other important details. This approach provides a flexible and customizable way to keep track of your projects.

7. Custom Database Solution: If you have some technical skills or resources, you can create a custom database solution using platforms like Airtable or Microsoft Access. This allows you to design a database schema that perfectly fits your needs, with fields for various information like domain details, hosting information, passwords, renewal dates, and more. With these solutions, you can create specific views, filters, and reports for easy retrieval of data.

8. Dedicated Website Management Services: You may also consider using dedicated website management services or platforms like WordPress multisite, which allow you to manage multiple websites from a single dashboard. These platforms often provide features for tracking domains, hosting information, passwords, and more, making it easier to maintain records and access necessary details.

9. Digital Note-Taking Applications: Apps like Evernote or Microsoft OneNote can be useful for organizing and storing information related to your websites. You can create notebooks or folders for each website and add notes, attachments, and even voice recordings containing relevant details. These apps have mobile counterparts, ensuring accessibility on the go.

10. Content Management System (CMS) Plugins or Extensions: If your websites are built on a common CMS, such as WordPress or Joomla, you can explore plugins or extensions designed for managing multiple websites. These tools often include features like centralized login credentials, domain tracking, and other functionalities to help you maintain records and access information efficiently.

11. Dedicated Project Management Software: Look into project management software specifically tailored for managing multiple projects or websites, such as Basecamp or Teamwork. These tools often provide features such as task management, file storage, and collaboration capabilities that can help you keep track of important details for each website.

12. Version Control System: Consider using a version control system like Git, which is commonly used for managing code repositories. While typically used for development purposes, Git can also serve as a versioning system for other types of files. This allows you to track changes made to files related to your websites, ensuring easy access to previous versions and a history of modifications.

13. Digital Asset Management System: If your websites involve a significant amount of media assets like images or videos, employing a digital asset management system like Bynder or Widen can be beneficial. These systems provide centralized storage, organization, and retrieval of digital assets, making it easier to manage and access files across multiple websites.

14. Bookmarking and Tagging Tools: Utilize bookmarking tools with tagging features, such as Pocket or Evernote Web Clipper browser extensions. You can create bookmarks for each website and tag them with relevant information like renewal dates, passwords, and other details. This approach provides a simple way to gather and categorize information in a centralized manner.

15. Customized Dashboard or Intranet: Build a customized dashboard or intranet using tools like SharePoint or custom web development. This allows you to create a central hub where you can aggregate and display important information for each website, including domain details, hosting information, passwords, renewal dates, and more, all in one place.

16. Dedicated Knowledge Base Software: Consider using knowledge base software like Confluence or Zendesk Guide. These tools allow you to create a centralized knowledge base where you can dоcument essential information about each website, including domain details, hosting information, passwords, renewal dates, and more. They often offer search functionality, customization options, and access controls for better organization and retrieval of information.

17. Spreadsheet Templates: While you mentioned that using Excel can be cumbersome, leveraging pre-designed spreadsheet templates for website management can help streamline the process. Websites like Smartsheet or Template.net offer ready-to-use templates that you can customize to track important details for each website, such as domain renewal dates, passwords, and other relevant information.

18. Digital Project Management Boards: Look into digital project management boards like Kanban-style boards offered by tools like Trello or Monday.com. Create separate boards for each website and use cards or tasks to track and update information such as domain details, hosting information, passwords, renewal dates, and any other relevant details. These tools often have mobile apps for easy access on the go.

19. Virtual Private Server (VPS) Management Panels: If your websites are hosted on virtual private servers, consider utilizing the management panels provided by your hosting provider. Platforms like cPanel or Plesk offer features to manage multiple websites, including domain details, hosting information, and password management. These panels typically provide a central hub for managing your websites' backend.

20. Custom Web Application or Dashboard: Develop a custom web application or dashboard to meet your specific needs. If you have the technical expertise or resources, you can build a tailored solution with frameworks like Django or Ruby on Rails. This allows you to create a secure, user-friendly interface to store and access information about your websites.

I'd recommend utilizing a password manager like LastPass or 1Password to securely store sensitive information such as FTP credentials and domain passwords. For a more comprehensive record-keeping system, I'd suggest implementing a self-hosted wiki like Wiki.js or DokuWiki, allowing for easy access and editing of information across all devices.
This solution would provide a centralized hub for storing and retrieving project details, including domain renewal dates and hosting information.