Hello, dear Dnray community. I have thoroughly explored this topic and have not found any easy solutions. There seem to be two options available:
1. A technically complex solution that requires extensive knowledge of mail software.
2. Quick solutions that lack credibility and involve downloading a single program with no additional settings.
Now, let's get to the heart of the matter. You need to send a letter to a database of up to 3000 recipients. Although it may resemble spam, the database is not purchased or stolen, and you do not intend to send a significant number of emails per hour. Sending 50-100 emails per day should suffice.
You are also considering the possibility of doing this manually, but without the right presets and sequence of actions, there is a high probability of ending up in the spam folder.
So far, you have accomplished two things:
1. Purchased mail with a custom domain (not free domains).
2. Configured SPF, DMARC, and DCIM.
I am seeking help from those who have experience with this issue. What should be done next, and what is the best way to proceed? I have heard about SMTP servers and the need to connect them, but I am struggling to find information on the correct procedure. Please note that tips involving popular mailings are not suitable for your situation, as the administration considers them as spam when dealing with a cold base.
To ensure a smooth sending process, it is important to configure the DNS settings properly, including the MX, reverse, and forward zones. Additionally, setting up a reliable mail daemon such as Postfix and creating your own mailing script will be beneficial.
It is crucial to incorporate an unsubscribe mechanism through the List-unsubscribe header. By doing so, users have the option to opt out of receiving further emails.
While it is true that sending irrelevant or unwanted content may lead users to mark your emails as spam, and subsequently result in mailers banning you, it is unlikely to occur with a volume of 3000 emails distributed over time.
If you consider using Amazon Simple Email Service (Amazon SES), you can expect it to be quite responsive and reliable. It's a great option to consider for your mailing needs.
Another platform worth mentioning is Hubspot. While I don't recall if sending emails through their API is possible, manual sending is definitely an option you can explore.
In my experience, both of these platforms have been widely used and trusted by many users. They offer different features and capabilities that could be beneficial depending on your specific requirements.
To ensure your emails avoid spam folders, it is important to focus not only on the technical prerequisites such as SPF, DKIM, DMARC, PTR, A, and MX records, but also on the content of the email itself.
One excellent paid service for checking mail delivery (inbox, spam, undelivered) is https://glockapps.com. I have personally been using it for the past 3 years and have yet to come across a viable alternative in terms of both quality and price.
When it comes to choosing a mailing system, there are numerous options available. Considering your volume, you may even find suitable free plans from providers such as Mailchimp, Sendinblue, SendGrid, Pepipost, Mailgun, MailJet, or Elastic. These platforms offer various features and pricing structures that can cater to your specific needs.
For your specific situation, sending personalized emails to a database of up to 3000 recipients without being considered spam, there are a few recommended steps you can follow:
1. Choose an Email Service Provider (ESP): Look for an ESP that provides the necessary features and infrastructure to send bulk emails. Some popular options include SendinBlue, Mailchimp, and SendGrid. These ESPs often have guides or support resources available to help you with the setup process.
2. Set up your SMTP server: An SMTP (Simple Mail Transfer Protocol) server is required to send emails through your chosen ESP. Your ESP will provide you with the necessary SMTP details, including the server address, port number, and credentials. You'll typically need to configure this information within your email client (such as Outlook or Thunderbird) or your mailing software (if you're using one).
3. Prepare your email content: Craft a well-designed and personalized email template that addresses your recipients by name and contains valuable and relevant information. Avoid using language that triggers spam filters, such as excessive exclamation marks, all caps, or too many hyperlinks.
4. Segment your recipient list: Divide your database into smaller segments based on common characteristics or interests. This allows you to better tailor your emails to specific groups, increasing the chance of engagement and reducing the likelihood of being marked as spam.
5. Monitor and measure results: Once you start sending emails, track key metrics like open rates, click-through rates, and unsubscribe rates. This will help you understand the effectiveness of your emails and make necessary refinements to improve engagement.
Remember to comply with local laws regarding email marketing, such as obtaining consent from recipients and providing an unsubscribe option in each email.
Top webmail suppliers have expressed that they take a gander at the number of messages that are opened and the number of are erased as a consider spam separating choices. So in the event that you have low open or understood rates, your messages are at higher gamble of being hailed as spam. You want to give your best for increment commitment.
Setting up SPF, DMARC, and DKIM is just the kiddie pool - real deliverability is a beast! You're flirting with spam flags by even thinking of blasting a cold base, custom domain or not.
SMTP servers like Amazon SES or Mailgun are your only shot, but if you don't warm up that IP slow and steady, you're toast - blacklisted faster than you can say "bounce rate." And 50-100 emails a day? That's still a red flag without proper throttling. Get a grip on email reputation, or your domain's gonna tank.
You're on the right track with a custom domain and properly configured SPF, DKIM, and DMARC. Next step: use a dedicated SMTP server (rented if needed) and a tool like MailerLite or Sendy to control sending volume (50–100 emails/day). Personalize content, avoid spam-trigger words, and always include an unsubscribe link. Avoid sending manually — it often leads to spam issues due to lack of bulk email standards.